Rules of Association

Article Index

12. Secretary

12.1 The Secretary must-

12.1.1 co-ordinate the correspondence of the Association;

12.1.2 keep full and correct minutes of the proceedings of the Committee and of the Association;

12.1.3 comply on behalf of the Association with -

(a) section 27 of the Act with respect to the register of members of the Association, as referred to in rule 6;

(b) section 28 of the Act by keeping and maintaining in an up to date condition the rules of the Association and, upon the request of a member of the Association, must make available those rules for the inspection of the member and the member may make a copy of or take an extract from the rules but will have no right to remove the rules for that purpose; and

(c) section 29 of the Act by maintaining a record of -

(i) the names and residential or postal addresses of the persons who hold the offices of the Association provided for by these rules, including all offices held by the persons who constitute the Committee and persons who are authorised to use the common seal of the Association under rule 21; and

(ii) the names and residential or postal addresses of any persons who are appointed or act as trustees on behalf of the Association, and the Secretary must, upon the request of a member of the Association, make available the record for the inspection of the member and the member may make a hand written copy of the name and postal address or take a hand written extract from the record but will have no right to remove the record for that purpose;

(iii) unless the members resolve otherwise at a Committee meeting, have custody of all books, documents, records and registers of the Association, including those referred to in paragraph (c) but other than those required by rule 13 to be kept and maintained by, or in the custody of, the Treasurer; and

(iv) perform such other duties as are imposed by these rules on the Secretary.