Rules of Association

Article Index

18. Minutes of meetings of Association

18.1 The Secretary must cause proper minutes of all proceedings of all general meetings and Committee meetings to be taken and then to be entered within 30 days after the holding of each general meeting or Committee meeting, as the case requires, in a minute book kept for that purpose.

18.2 The Chairperson must ensure that the minutes taken of a general meeting or Committee meeting under rule 18.1 are checked and signed as correct by the Chairperson of the general meeting or Committee meeting to which those minutes relate or by the Chairperson of the next succeeding general meeting or Committee meeting, as the case requires.

18.3 When minutes have been entered and signed as correct under this rule, they are, until the contrary is proved, evidence that-

18.3.1 the general meeting or Committee meeting to which they relate (in this sub-rule called "the meeting") was duly convened and held;

18.3.2 all proceedings recorded as having taken place at the meeting did in fact take place at the meeting; and

18.3.3 all appointments or elections purporting to have been made at the meeting have been validly made.